Adding/Removing Community Members

As the facilitator of a WeTeachNYC Community, you can add, remove or message members from your community at any time through the 'Manage/Contact Members' section.

Adding Community Members

To add new members to a community, first make sure that all members have NYCDOE usernames and passwords that allow them to access WeTeachNYC. If members have NYCDOE email addresses, they automatically have access to WeTeachNYC. If they are non-NYCDOE employees or partners, email with the first name, last name, and email address for any community member to check to see if they already have an account. If they do not have an account, one can be created for them.

Once you’ve confirmed that everyone has an account, add their NYCDOE email address to a spreadsheet in Excel, one email per line.   

Please use your NYCDOE email if you are a NYCDOE employee. Non-NYCDOE employees and partners should reach out to to create partner accounts for these community members or facilitators. Save the file as a CSV (Comma delimited) file.

When your CSV file is saved, go to the ‘Manage/Contact Members’ section of the left-hand navigation bar and click ‘See All’. Drag and drop the CSV file into the box that says ‘to add community members’. The system will display all community members that have existing WeTeachNYC accounts that could be added to the community and also any individual(s) who are already in the community. Once you confirm that all of individuals are accounted for, click ‘ADD SELECTED’. This adds the individuals to the community.


Removing Community Members

In order to remove users from a community, you must go to 'Manage/Contact Members' in the left hand navigation and click ‘see all’.  A list of community members will appear.  To remove a member, click the checkbox next to their name and then click ‘remove selected’.  If you are sure, click “yes, remove” and the member(s) will be removed from the community.

Please note that the community member's posts, files, links, and/or videos will still be visible after they are removed from the community.

Messaging Community Members

To send a message to members of your community, click 'Manage/Contact Members' in the left hand navigation bar.  Here you will find your full community roster.

At the top right corner of the page, you will see an option to 'Copy Email Addresses'.  When you click this button, it will take the selected communtiy members and copy their email addresses for you.  You can then paste those addressses into the email application of your choice- such as Outlook- to quickly connect with your members.

If you would like to reach all members of your community at once, start by clicking 'Select All' and then clicking 'Copy Email Addresses'.  If you would like to reach just a few members, check just the boxes next to their names and then select 'Copy Email Addresses'.  Those names are then ready to be pasted into an email.  If you would like to clear the checkmarks, click the 'Select All' button twice. 

Launching Your Community

After you have set up your community and completed the quick start steps, there is one final step before you launch the community.

In the white box above ‘Launch Community’, it says ‘Add an optional message to welcome members’. Click inside that box. Type a message to make the provided text disappear. This message will be emailed to all of the community members you have added so be thoughtful about how you’d like to invite people to your community and explain what they can expect upon entering it.

After you’ve written your launch message, you’re ready to click the ‘Launch Community’ button! When you click it, you have one more opportunity to confirm that everything is how you want it. Then click ‘Yes, Launch!’ Your launch message will be emailed to your members and they will be able to see the community in their ‘Communities’ dropdown on the WeTeachNYC homepage.

Facilitator Tip:

Including the following information in the launch message will be helpful for community members:

  • Community name, facilitators, and why the person has been added to the community
  • What community members should do next (such as pre-work or responding to a discussion)
  • What to bring to the first in-person session
  • Who to get in touch with if they have programmatic questions or need technical assistance