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Initial Planning Conference (IPC) toolkit

The Initial Planning Conference (IPC) is a mandatory one-on-one meeting between the teacher and evaluator that occurs prior to any formal or informal classroom observations required by Advance. During the IPC, the evaluator and teacher meet face-to-face to discuss expectations for the year ahead. The IPC Toolkit provides information regarding policy requirements, highlights promising practices for IPCs, and includes tools, templates, and sample videos to support school leaders and teachers in preparing for collaborative professional conversations.

Included Resources

The Initial Planning Conference (IPC) is a mandatory one-on-one meeting between the teacher and evaluator that occurs prior to any formal or informal classroom observations required by Advance. At a Glance: Initial Planning Conference (IPC) highlights policy requirements and promising practices for successful collaborative IPCs.

This self-reflection tool is intended to support teachers in celebrating their growth and continuing to strengthen their practice. This tool can be used by teachers voluntarily as a resource to guide their thinking as they reflect on their instructional practice, including areas of strength, areas for growth, current support, and desired future support.

The Initial Planning Conference: Preparation Template is an optional template to support school leaders in preparing for successful, collaborative IPCs.

The Initial Planning Conference: Conversation Template is an optional template to support school leaders with integrating promising practices before, during, and after IPCs to support teachers’ continued professional growth.

The Initial Planning Conference: Strategies to Support Collaborative Conversations resource includes examples of questions and prompts that support a collaborative dialogue and may support school leaders in conducting successful IPCs.

The Initial Planning Conference: Sample Video Reflection is a tool to support discussing the videos of sample Initial Planning Conferences.

This video excerpt of a sample Initial Planning Conference is intended to illustrate best practices and generate discussion among school leaders as they prepare to lead IPCs.

This sample IPC video is intended to serve as a model for collaborative conversations. Evaluators will hold IPCs with teachers whose experience, strengths, and areas for growth vary; thus, these samples are not roadmaps for every conversation. Rather, the goal of this video is to support evaluators in envisioning what a successful IPC might look like and to provide some strategies they may find beneficial.

This video excerpt of a sample Initial Planning Conference is intended to illustrate best practices and generate discussion among school leaders as they prepare to lead IPCs.

This sample IPC video is intended to serve as a model for collaborative conversations. Evaluators will hold IPCs with teachers whose experience, strengths, and areas for growth vary; thus, these samples are not roadmaps for every conversation. Rather, the goal of this video is to support evaluators in envisioning what a successful IPC might look like and to provide some strategies they may find beneficial.

This video excerpt of a sample Initial Planning Conference is intended to illustrate best practices and generate discussion among school leaders as they prepare to lead IPCs.

This sample IPC video is intended to serve as a model for collaborative conversations. Evaluators will hold IPCs with teachers whose experience, strengths, and areas for growth vary; thus, these samples are not roadmaps for every conversation. Rather, the goal of this video is to support evaluators in envisioning what a successful IPC might look like and to provide some strategies they may find beneficial.